Institutional Refund Policies

Institutional Refund Policies 

Students who want to withdraw voluntarily from the College must obtain and complete a departure form from the Robbins Family Center for Advising and Career Planning to remain in good standing with the College and receive any appropriate refunds. 

Full-time students who withdraw from all classes will be eligible for a reduction of tuition, housing, and food charges in accordance with the schedule below, based on the date the student officially withdraws from the College. This includes students who withdraw for medical reasons.

Institutional Refund Policy- Full Time Students

Weeks begin with the first day of class for each term. For example, if classes begin on a Tuesday, the first week would end on the following Monday.

Students who are suspended or dismissed from the College or residence halls will receive no adjustment of charges. Students who received scholarship, grant or loan funds from the College will forfeit the same percentage of their awards as the percentage of fees credited based on the number of weeks that have elapsed. For example, a student who has 80% of institutional charges adjusted will forfeit 80% of any Dean Award or other institutional grant awarded by the College. 

Institutional Refund Policy – Part-Time Students

Part-time student tuition, excluding fees, is refundable as follows:
Full Semester and Quarter Classes:

• Withdrawal by 11:59 p.m. on the 7th day of the term – 100% refund
• Withdrawal between the 8th day of the term and 11:59 p.m. on the 14th day of the term – 50% refund
• No refund after the 14th day of the term

Accelerated 1–4-week sessions:
Specific dates will be published in the Course Schedule and online on the Part-Time Studies web page.
A part-time student who wants to withdraw from a course must do so in writing. Nonattendance does not constitute withdrawal.

Residency Changes

While Dean scholarships are awarded based on a student’s merit and potential, residency status is also a factor in determining the amount. Resident-student scholarships are awarded in higher amounts to assist students with the higher cost of living on campus. If a student’s residency status changes, a corresponding increase or decrease in scholarship will occur. If a commuter student decides to become a resident within the first four weeks of the semester, they will be responsible for the full housing and food charges. The student’s Dean aid will be adjusted to reflect the full resident status. After the first four weeks of the semester, the students’ housing and food charges and Dean aid will be prorated on a weekly basis. 

If a resident student decides to become a commuter student within the first four weeks of the semester, the housing and food charges and Dean aid will be prorated on a weekly basis. After the first four weeks of the semester, the student will be responsible for the full housing and food charges. The students’ institutional financial aid would remain at the resident level.

Housing Changes

If a student changes their housing assignment during the semester, the difference in housing cost will be prorated based on the effective date of the change. Dean aid will not be adjusted based on housing changes or associated changes.

Return of Title IV Federal Student Aid Policy

Federal regulations require that students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their eligibility for federal aid recalculated based on the percentage of the term completed. Consult the financial aid policies for additional information regarding the Federal Return of Title IV Funds – which is a refund calculation specific to federal financial aid.

Unearned state aid will be recalculated based on state guidelines.

Note: Students are responsible for any balance owed to Dean College because of repayment of federal aid funds.

Questions about Refund Policies

For questions about the institutional or federal refund policies for students who withdraw or are withdrawn from all courses, or for examples of refund calculations, contact the Center for Student Financial Planning and Services.

Tuition Refund Insurance 

Consider tuition insurance to supplement and strengthen our refund policy. 

We believe it's important to offer an easy, affordable way to protect the investment your family has made in higher education. That's why Dean College has partnered with GradGuard™ to provide our families with tuition insurance by Allianz Global Assistance featuring special plans and rates not available to the general public. 

This coverage expands the scope of our refund policy by ensuring reimbursement for tuition, room and board and other fees for covered withdrawals at any time during the semester. Plans also include Student Life Assistance: a 24-hour emergency hotline that offers students and parents even greater peace of mind. 

Learn more at GradGuard.com/tuition/dean or call 1-866-724-4384.